Answers to frequently asked questions
— Who can set up a company in Poland
A foreigner with a passport can set up a business under the same conditions as a Polish citizen, in any organizational and legal form.
Such a person can establish either a sole proprietorship and register it in the CEIDG (if he/she has Ukrainian citizenship, a Pole’s card, a permanent residence card, a temporary residence card based on studies), or any company or company with capital, including a full partnership and a limited liability company, and register it in the National Court Register.
— How to obtain a PESEL
— A PESEL is an eleven-digit digital symbol that allows for easy identification of a person. The PESEL number includes the date of birth, serial number, gender and control number.
— A citizen of Ukraine who legally entered Poland from February 24, 2022 directly from the territory of Ukraine will receive a PESEL after submitting an application to any commune office in Poland. The application can be completed by the applicant or an office employee based on the data provided by the applicant.
Other foreigners, as well as Ukrainian citizens who arrived before February 24, 2022, can receive PESEL upon registration or by submitting an application to the relevant Uzhend.
— What are the forms of doing business in Poland?
Most often, our clients register Spółka z o.o. — an analogue of the Ukrainian LLC or JDG (jednoosobowa działalność gospodarcza) — an analogue of the Ukrainian FOP.
There are also such types of public business activities in Poland as Limited Partnership, Joint Stock Company, Joint Stock and Limited Partnership and others.
There is also the possibility of cooperation with the Business Incubator.
Each of these types has its own advantages and disadvantages. It is better to get a comprehensive consultation from our specialists on which of these forms of doing business is right for you, taking into account all the nuances and needs of your business.
— What taxes (tax rates) are there in Poland?
For the IT sector, there are such taxes – 5% (IP BOX), 8.5%, 12% and 15% – depending on the type of activity and services.
For Sp. z o.o. – this is a 9% tax on income up to 2 million euros per year and 19% on income over 2 million euros per year
There are also Benefits – “Estonian SIT” – 0% taxation under certain conditions for Sp. z o.o. (our specialists can tell you more about it)
There are various types of taxes, but the main ones for JDG are 17% on income up to 120,000 zlotys per year, and 32% on income over 120,000 zlotys per year.
And 19% – if you do not choose an income limit.
— What documents are required to start cooperation on opening a company in Poland?
Notarized power of attorney is desirable
Passport
Signed contract
— How to open a company with ANVI GROUP
You can come to Poland or we can open a company remotely.
Sign a contract with us (this requires an email), to which a letter will be sent, it will contain the contract that needs to be signed.
After that, we will receive a copy of the contract by mail.
Payment to the company account (in full or 50% advance)
Send:
“Certificate” (Notarized confirmation of identity and signature)
Power of attorney for the execution of all documents for opening your company.
Agreement for obtaining an electronic signature (analogous to the Ukrainian EDS, with which you will sign documents for registration, as well as financial documents, reports, contracts).
We prepare and fill out all the documents necessary for registering the company. (To do this, you do not have to be a citizen of Poland and have a residence permit). The only thing you need is a foreign passport.
Registration:
Checking the company name, preparing a list of activities in accordance with PKD (selection of KVED);
Registration of constituent documents: agreement, resolution of the constituent meeting/board;
Payment of registration fees;
After this, the documents are sent to the court and to the registrar. We wait for their response;
Registration of LLC in the State Register of Enterprises (KRS), tax office, statistics authorities and obtaining a REGON statistical number;
Obtaining a taxpayer identification number NIP;
Payment of tax from the minimum authorized capital;
We submit preliminary documents to the bank to open an account. And after that, you come to Poland.
Payment of the second part, if 100% was not paid immediately
Conclusion of a virtual office lease agreement (Legal address).
Powers of attorney.
We open an account with the Bank.
Development and production of a seal.
Sign an agreement for servicing your company with an Accountant (ours or yours).
— Can an entrepreneur obtain a residence permit?
Yes, he/she can. However, several important conditions must be met:
The company must operate legally and generate a steady income. The minimum income level is set separately for each voivodeship. It is better to clarify this information, as it may change. It will be approximately 10-15 thousand euros per year.
The company must officially employ Polish citizens or foreigners who have zezwolenie na prace dla cizoziemca. The period of their employment at this company must be more than 12 months.
— What reports are submitted by the company? Where? How often?
VAT declaration – monthly to the tax office.
Income tax – monthly or quarterly to the tax office.
Social contributions (if there are employees) – monthly to the social security service.
— How much does a virtual office (legal address) cost per month?
Depending on the tariff plan, the cost is from 35 to 75 euros per month.
*We provide this service only for our clients and trusted partners. (unlike cases when there is a mass registration at the legal address, which raises questions and problems with banks and government agencies).
We monitor such important reputational issues.
We also receive and transmit correspondence immediately, and not once a week or once a month, since most letters from government agencies require an immediate response.
— Costs of company maintenance (prices for minimum activity):
Accounting services — from 100 euros (price increase depends on the number of transactions and whether the company will be a VAT/VAT payer or not)
Legal address — from 35 euros
Legal and tax consulting — individual prices
Marketing and support on the market — individual prices
— What types of activities can an LLC provide and what restrictions may there be?
In Poland, Sp. z o.o. (LLC) can conduct almost any type of activity, except for a few, including:
Central banking system
Life insurance
Other personal insurance and property insurance
Reinsurance
Pension funds
Financial market management
One main type can be specified, and up to nine related types.
A license or special permits may be required. We determine this after you fill out the application form for registering Sp. z o.o (LLC).
We will inform you in advance about the need and cost of obtaining permits.
— Legalization of stay in Poland on the basis of business. Can an entrepreneur apply for a visa?
After registering a company, you can get a business visa for a year with a stay of 180 days (i.e. 180/360). The basis for obtaining it will be an invitation, which can be provided by your own enterprise or an extract from the State Register.
After the visa expires, you must either apply for a new one or make a permanent residence permit. Such a permit is issued from 1 to 3 years. To obtain such a permit, you personally and the company must fulfill a certain list of requirements, our specialists will help you with these issues.
What kind of company inspections are there in Poland? Which government agencies carry them out? And what exactly do they check?
An entrepreneur can be monitored by various government agencies. Below is a list of them:
State Labour Inspectorate
Most often, the control consists of an inspection of compliance with labour legislation. In particular, the main focus is on compliance with labour protection rules, labour relations rules, minimum hourly rates, holidays, working hours, hiring of disabled persons and minors.
Social Insurance Department
ZUS controls entrepreneurs for the correctness and good faith fulfillment of obligations in the field of social insurance. Social security inspectors are engaged, in particular, in checking that the payer of insurance premiums has paid them on time, correctly calculated all contributions and paid accordingly.
Tax Inspectorate
The inspection is carried out by employees of the Tax Inspectorate, consisting mainly of checking that the entrepreneur carries out activities properly in compliance with the norms of tax legislation. Examples of inspections: calculation and payment of income tax, VAT refund, proper documentation.
In addition, depending on the activity carried out, the entrepreneur may be supervised by the following institutions:
Customs and Tax Inspectorate
State Fund for the Rehabilitation of Disabled Persons (PEFRON)
State Sanitary Inspectorate (only)
Trade Inspectorate
Chief Veterinary Inspectorate
Authority granting a concession
Authority maintaining a register of regulated activities
Border Service
General Inspector for Personal Data Protection
Environmental Protection Inspectorate
State Fire Service
They can supervise everything – accounting, offices, production.